Time Tracker Specifications

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Time Tracker is Easy to Use

Time Tracker is easy to use, yet is still highly configurable. Time Tracker is capable of handling the most complex schedules in a user friendly manner.

Time Tracker has highly flexible display options. The two screen images above are of the exact same schedule. The only difference is that each was configured for different display properties. The second version uses color to distinguish employee types. If you have a large format, high resolution monitor you can expand the schedule to show much more information at a glance.

Context Scheduling™

Unlike most scheduling software, Time Tracker allows you to visually maintain your coverage. In the above examples, you can clearly see the coverage for each shift. That is because all the shifts are grouped together. You can see each shifts' bookings. You can see those that are filled and those that aren't. You can see the coverage for each shift before and after. All the shifts are in their logical order because you can control the layout.

Time Tracker also monitors and validates all events in the scheduling process. Schedules are cross-referenced with vacation, sick, compensation and other time-off. You are alerted when they conflict. Time Tracker notifies you when specific reminders regarding an employee are due. It can alert you when an employee's certification is about to expire, or that they are to attend a seminar or anything else that you choose. Time Tracker will monitor your employees scheduled times and warn you about expensive errors such as double bookings or overtime situations. You can even track an employee's refusals to work.

Only Time Tracker has Context Scheduling™.

Help

Time Tracker has "context sensitive help". When you press the "Help" key, it knows what you are doing within the software and automatically displays the pages of the manual which relate to the task at hand. The on-line manual is always there with you as you work.

The online manual has narrated movies. It's almost like having us there, right beside you.

Or, if you would like to talk to someone, give us a call, our support staff are happy to help.

Much More Than Schedules

As you produce schedules, Time Tracker is recording a database of employee activity. This database allows you to generate a wide variety of reports that summarize and analyze activity over time.

Reports can be saved as HTML, PDF or Microsoft Word files. Have your staff access their schedules anywhere. Save them on your network, post them to a website or email them as an attachment.

Time Tracker Will Save You Time and Reduce Errors.

Time Tracker is designed to automate the employee scheduling process. It automates a process that when done manually, can take hours or even days to maintain. Time Tracker can dramatically reduce this administrative expense.

When you create a new schedule, Time Tracker will first update it with the bookings that are to known to be repeated within the schedule. Each new schedule is automatically filled with bookings from the Schedule Patterns. You save time because you only have to make adjustments to reflect exceptions.

Time Tracker reduces expensive errors by catching them before they happen. When you book an employee for a shift, Time Tracker will present you with a list of employees to choose from. The list will only show those employees eligible to work that shift. You reduce errors because you are not able to violate certain rules.

You may also select employees by specifying an employee type or employee attribute. For example; you may need to pick from all of the full time employees who have first aid training and who are willing to work nights. Time Tracker will search through the employee database and instantly display only the employees who meet your requirements who are available for that particular shift. You also have the choice of how to sort the employees listed. The resulting list can be sorted by name, by seniority or by total hours booked in the rotation.

The final result is always a schedule which is clear and easy to read.

Time Tracker Will Ensure Accuracy and Save Money

When you are booking an employee for a shift, Time Tracker will consult its rules database and warn you of any irregularities. Time Tracker will warn you when an employee is:

booked for overtime hours booked off sick on vacation unavailable being booked for a double shift scheduled for a reminder (i.e. certification, license, etc.) exceeding the maximum number of consecutive days exceeding maximum hours exceeding allotted vacation days booked twice on the same day or shift booked for shifts that overlap and more...

Double check a booking by clicking on the check button. Time Tracker will report any conficts.

Time Tracker Allows You to Define Many of Its Features

You are able to define:

• any size rotation (start date and duration)
• any number of Schedule Patterns ( varying lengths)
• any number of locations
• any number of shifts
• shift patterns (build schedules with any combination of shifts and locations)
• any number of employee types
• any number of employee attributes
• detail employee information
• and more

Time Tracker allows you to add colors to your screens. There are 48 predefined colors. Define different colors for each location, shift and employee type.

For each employee recorded in the system, the following information may entered:

• name, address, phone
• emergency phone and contact
• employee type
• date of birth, start date and end date
• ID number, Health number
• rate of pay
• seniority
• availability by location, shift & days of the week
• location availability
• shift availablity
• whether the employee is available for overtime or call in
• maximum consecutive days of work the employee may perform
• an unlimited number of employee attributes may be specified (eg.CPR training, willing to work nights, etc)
• an unlimited reminders (i.e. certification, license, etc.)
• special note field for recording miscellaneous information (unlimited sized)

Customization

Time Tracker is loaded with features and can be configured to the needs of most organizations. However, there are situations where some custom programming may be required. Asgard Systems also offers custom programming services to meet your specific needs.

Full Network Support

Time Tracker is fully network compatible. It supports the features necessary to maintain a central scheduling database on a multi-user system. Time Tracker supports:

• unlimited concurrent user access
• user id and password protection
• different access levels for different user ids
• file sharing (more than one user accessing the same data file at the same time)
• record locking (data protected from multi-user contention errors)

System Requirements

Time Tracker is a powerful tool that does a great many things. It is therefore beneficial to use a computer that is equally capable. The following specifications are the recommended hardware configurations for using Time Tracker.

Workstation

• Pentium II Processor (or better)
• MS Windows 98 (or better)
• Internet Explorer (3.0 or later) for HTML help support
• 8 Meg. Main Memory (or greater)
• 10 Meg. Hard Disk space (or more)
• Outlook for email (optional)
• Excel for importing/exporting (optional)